Committee Chair Handbook

Thank you for volunteering to lead an LCE PTA program or event. This page is your one-stop resource for planning, approvals, publicity, finances, vendors, and event logistics.

Our Committee Chairs make so much of what we do at LCE possible. Your Executive Board VP is your primary point of contact throughout the planning process — please involve them early, and reach out anytime you have questions. We are here to help!

Committee Chair LCE PTA Website Presentation

Committee Chair Welcome & Guide

New chair? Returning chair? Start here. The 2026–2027 Committee Chair Welcome & Guide covers the basics of planning and running an LCE PTA program or event, including:

• Working with your VP
• Event planning & scheduling
• Budgets & reimbursements
• Vendors & contracts
• Insurance requirements
• Facility use
• Publicity & communications
• Cash handling
• Event wrap-up & stewardship

2026–2027 Committee Directory

Find your committee below to see your Executive Board VP and fellow Committee Chairs. Your VP is your primary point of contact for planning, approvals, questions, and support throughout the year.

Planning an event.

Before you begin making arrangements, please:

Annual budget.

Review the full budget below to see what's already been approved for your committee before making arrangements.

Publicity & communications.

Want your event featured in Lion Times, social media, the PTA website, or school communications? Please submit publicity requests at least one month before your event whenever possible.

Use the Event Publicity Request form to request:

• Event flyer/poster
• Lion Times promotion
• Social media
• Website updates
• Other PTA communications

Vendors & contracts.

Vendor contracts should be issued to: La Cañada Elementary Parent Teacher Association, Inc. Depending on the activity, vendors may also need to provide insurance documentation and/or a Hold Harmless Agreement.

Vendor resources:

Donation packet & tax information.

Asking a local business for a donation or sponsorship? They'll often ask for proof of our nonprofit status — here's what to share.

Facilities & school use.

Using an LCE space for your event? Please coordinate with your VP and allow adequate time for required approvals.

Using the LCE Baseball Field? The baseball field is managed by the City of La Cañada Flintridge and requires a separate field-use application.

Check the PTA Closet!

Branding.

Designing a flyer or using an AI tool to create graphics for your event? Download the LCE PTA branding guidelines below and share the file with the AI so your materials match our colors, fonts, and style.

Quick Chair Checklist

Before your event

After your event

Helpful links.